Grants Manager

Grants Manager

The Greater New Orleans Foundation has been a trusted philanthropic leader in the 13-parish Greater New Orleans region for nearly 100 years.

Our vision is to create a vibrant, sustainable, and just region for all and our mission is to drive positive impact through philanthropy, leadership, and action. As a community foundation, our resources are comprised of charitable funds established by individuals, businesses, and organizations with a passion for charitable giving and a deep commitment to the Greater New Orleans region. As a civic leader, we bring together passionate people from nonprofits, business, government, and philanthropy to address our region’s greatest challenges.

The Foundation is an inspiring, engaging, challenging, thought-provoking, diverse and dynamic place to work and advance your career. We pride ourselves on investing in high-quality staff members and encouraging success by allowing individuals the opportunity to both contribute and enhance their skills and talents as well as to share their unique perspective as we address community challenges. Our workplace environment nurtures a diverse team and results in a broad base of staff knowledge and talent.

Position Summary

The Grants Manager reports to the Vice President for Programs. The Grants Manager works across all program areas, including collaborating with other departments to ensure effective and efficient grantmaking processes. For special projects, the Grant Manager may report to another member of the Foundation.


  • Manage implementation of grants administration policies and procedures
  • Maintain basic grantmaking manual and communicate appropriately with staff concerning policies and procedures and updates
  • Develop Requests for Proposals and applications for grantmaking programs
  • Track and process grants to ensure efficient workflow from proposal to close, including processing grant agreements and payments on approved grants
  • Manage grantmaking support for competitive Donor Advised Funds, Discretionary Grantmaking Funds, competitive Emergency/Disaster/Other Funds and support for supporting organizations with competitive grantmaking
  • Research and recommend organizations as potential grantees for other Foundation led initiatives
  • Monitor grantee compliance with reporting requirements, sends report reminders, and approvals
  • Oversee grants database (FIMS), lead in data entry, and ensure data integrity
  • Refine the framework for coding and database management as needed
  • Oversee Foundant, the Foundation’s online grants management system. Design, monitor, and update grant applications, approve/decline applications, assign applications for review, and offer technical assistance to
  • Design online applications, provide applicant technical support, processes proposal submissions, reviews submissions for completeness and assigns applications for review
  • Maintain familiarity with relevant IRS rules and regulations pertaining to grantmaking
  • Produce reports on a regular basis, including grant activity reports, payout reports, and other reports as needed for the Board, senior staff, and program teams
  • Work with Program staff to create more useful and interactive reports and to establish protocols to allow staff to extract and use grant data more effectively
  • Provide ongoing training and guidance to staff on grantmaking
  • Orient new staff on grants management processes and FIMS
  • Prepare and/or edit correspondence with grantees, partners, Board, staff as needed
  • Comply in a timely manner with requests from the Finance and Administration Department
  • Actively seek out opportunities for collaboration and sharing of information with colleagues, when this is likely to benefit the work of the Foundation
  • Prepare materials for committee meetings, take minutes, level one due diligence, coordinate site visits, process awards and declines, and request reports

Skills and Qualifications

  • Excellent analytical and problem-solving skills
  • Excellent organization skills, strict attention to detail, accuracy, follow-through, and commitment to high-quality work
  • Excellent interpersonal, verbal, and written communication skills. Demonstrated ability to communicate clearly and effectively in meetings, over email, and through formal work products and presentations
  • Self-starter; highly motivated and resourceful team-player. Comfortable with ambiguity and the ability to work through solutions when there is no obvious path
  • Strong judgment. Demonstrated ability to think and work independently and effectively plan, prioritize, follow-through, and track multiple work streams under deadlines in a fast-paced environment


  • Bachelor’s Degree
  • 5 years of professional experience with experience in grants management preferred
  • Proficient in working with databases and Microsoft Office Suite
  • Background working with community foundations preferred

Interested applicants should email or mail a hard copy of the following:

  1. a cover letter;
  2. a resume; and
  3. three (3) references

To: Sandra Lilly, Greater New Orleans Foundation
919 St. Charles Avenue, New Orleans, LA 70130

Deadline to Submit Resume: February 21, 2020 or until position filled

The Greater New Orleans Foundation is an equal opportunity employer. There is no discrimination with regard to hiring, assignments, promotion or other conditions of staff employment because of race, creed, color, religion, veteran status, national origin, age, sex, marital status, sexual preference or a disability not pertinent to the assigned job.